Administration Officer at IO Furniture Limited

IO Furnishings Restricted is a full-service inside design and furnishings manufacturing firm, characterised by our uncompromising high quality and progressive design options. With innovation, performance, and magnificence on the coronary heart and soul of our firm, we ship perfection constantly. From our signature classics to our customized venture designs we’ve got managed to construct a stellar fame for excellence, high quality, reliability and integrity.

We delight ourselves in our potential to interpret the essence of our purchasers by means of manufacturing and design. By working carefully with every shopper we’re in a position to create areas that embody their being, as a result of no matter whether or not they’re people, manufacturers or institutions to us, every venture is private.

We’re recruiting to fill the place beneath:

Job Title: Administration Officer

Location: Ilupeju, Lagos

Employment Kind:full-time

Reporting Line: Head, HR / Admin

Job Abstract

  • Present administrative companies and assist to all departments of the Firm by managing the companies and processes that assist the core enterprise of the Group.
  • Make sure the buildings and grounds and HSE requirements are maintained.
  • Monitor to make sure compliance with all Firm insurance policies, procedures and requirements.
  • Guarantee compliance with all Native, State and Federal Governments’ statutory necessities.
  • Coordinate and handle the Firm’s car fleet

Core Working Relationships:

  • HR / Admin Workforce
  • Business Workforce
  • Technical Workforce
  • Manufacturing Workforce
  • Logistics / Procurement Workforce
  • Accounts / Finance Workforce
  • Administration Workforce

Process Complexities

Facility Administration:

  • Decide and schedule common repairs, renovation initiatives, waste discount enhancements in addition to Well being, Security and Surroundings (HSE) inspections.
  • Make sure that the quarterly routine upkeep of firm autos and tools (e.g. air-conditioners, vehicles, generator and so forth) is carried out.
  • Guarantee all home equipment i.e. telephone traces, lightings, air conditioners, printers, photocopiers, computer systems and scanners are in good working situation.
  • Make sure the environment friendly and efficient administration of the visitor homes, firm housing and all belongings.
  • Guarantee efficient and environment friendly facility administration.

Basic Administration:

  • Guarantee immediate cost of all utility payments i.e. PHCH, Phone, and LAWMA and so forth.
  • Make sure that affordable upkeep and provide prices are maintained by means of efficient negotiations.
  • Put together expense and money vouchers and be sure that the Admin Expense and Petty Money Precedence Checklist is up to date day by day; with correct periodic submission to Head, HR/Admin, Finance and administration
  • Liaise with service distributors and monitor the job contracted to them.
  • Guarantee environment friendly and efficient stock administration and provide for Workplace Provisions, Stationery and Consumables.
  • Keep a complete and correct submitting system on Administrative issues.
  • Keep correct Asset Register in alignment with Accounts/Finance division data.
  • Collaborate with the Head, HR/Admin to make sure that the company’s well being and security laws are adhered to by all staff.
  • Liaise successfully with all authorities businesses and regulatory our bodies
  • Compile weekly exercise report on Admin issues for HR/Admin division repor
  • Undertake further duties or initiatives as assigned by the pinnacle of Division or approved officers.

Logistics Administration:

  • Guarantee all administration vehicles and pool vehicles are fueled and maintained effectively by drawing up a upkeep schedule and following it. Additionally guaranteeing that
  • Renewal of auto paperwork promptly.
  • Make sure that transport actions are managed effectively and with minimized value
  • Handle drivers’ deployment and administration

Expatriate administration:

  • Guarantee correct month-to-month Expatriate Quota Returns are submitted and signed by the related authorities on the finish of every month
  • Assist the administration all Expatriates and ensures all their documentation is updated (visa renewals and so forth.)
  • Liaise with related immigration officers and preserve abreast of immigration legal guidelines
  • Help with compilation and submission of the month-to-month expatriate returns to the Nigerian Immigration Service


  • Compile and monitor day by day and weekly cleansing schedules
  • Supervise the cleaners to make sure cleanliness for all amenities, tools, devices i.e. the admin block, manufacturing unit, bogs, equipment and so forth.

Key Job Attributes


  • Robust group abilities and a problem-solving perspective
  • Outcomes pushed with potential to satisfy deadlines
  • Consideration to particulars
  • Communication Abilities (Verbal, written and listening)
  • Robust Interpersonal Abilities
  • Workforce Spirit


  • Data of individuals administration
  • Confirmed data of workplace procedures
  • Proficiency with Microsoft Workplace Package deal(Phrase, Excel, Powerpoint)

Schooling & Expertise


  • A primary diploma in Social Sciences or Arts


  • Minimal of 4 years related work expertise in a producing/manufacturing firm
  • Earlier expertise in expatriates’ administration is an added benefit

Software Closing Date

thirty first October, 2020.

How one can Apply

and certified candidates ought to ship CV to: [email protected] utilizing the Job Title as topic of the e-mail.

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