Pharmacy Warehouse Inventory Officer at the International Rescue Committee (IRC)

The Worldwide Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps individuals to outlive and rebuild their lives. Based in 1933 on the request of Albert Einstein, the IRC provides lifesaving care and life-changing help to refugees pressured to flee from battle or catastrophe. At work at the moment in over 40 nations and 22 U.S. cities, we restore security, dignity and hope to thousands and thousands who’re uprooted and struggling to endure. The IRC leads the best way from hurt to dwelling.

We’re recruiting to fill the place under:

Job Title: Pharmacy Warehouse Stock Officer

Requisition ID: req10744
Location: Maiduguri, Borno

Sector: Well being

Employment Class: Mounted Time period

Employment Sort: Full-Time

Open to Expatriates: No

Background / IRC Abstract 

  • The Worldwide Rescue Committee has been in Nigeria since October 2012 and got here in response to a widespread flood catastrophe. IRC’s Emergency Response Crew, with native associate, Civil Society Coalition for Poverty Eradication (CISCOPE), applied tasks to assist meals safety, livelihoods, vitamin and WASH in Kogi State.
  • Starting of January 2014, IRC shifted geographical location to the North East, in Adamawa state to offer humanitarian response to the conflict-affected populations. Within the North East, IRC has three operational workplaces: Yola and Mubi area workplaces in Adamawa state and Maiduguri area workplace in Borno state-with the latter workplace opened in October 2015. In each states, IRC is offering humanitarian assist to internally displaced populations hosted in IDP camps, camp like settings, host communities and returnee populations.

Job Overview / Abstract

  • The International Provide Chain Division helps the group’s work by offering dependable and scalable software growth and Operations for the IRC’s workplaces within the US and all over the world, within the side of procurement, belongings, stock and administration of the IRC’s GSC insurance policies
  • Beneath the direct supervision of the Pharmacy Supervisor, technical referent to Logistics supervisor, the Pharmaceutical warehouse stock officer can be based mostly in Maiduguri and can liable for:
  • Overseeing, managing and audit medicine stock techniques everyday pharma warehouse actions to make sure inventories are stocked to fulfill the wants of affected person care whereas minimizing prices, outdates and to advertise effectivity, handle excessive value/low use stock stocking processes to scale back value and coordinate stock throughout all websites of utilization.

Main Tasks

Insurance policies, Procedures And Coordination:

  • Perceive, implement and/or preserve commonplace IRC stock administration insurance policies and procedures
  • Ensures that each one prescribed drugs bought by Provide Chain have to be acquired by Provide Chain within the warehouse in coordination with a program workers earlier than being delivered or collected by the requesting program
  • Ensures that each one prescribed drugs saved in IRC warehouse have to be launched by approved IRC personnel and/or consortium companions
  • Ensures that each one chilly chain objects have to be stored underneath correct storage circumstances in any respect time and can due to this fact be ready on the final minute simply earlier than dispatch
  • Ensures that quarantined merchandise have to be saved in a separate locked space which might be subdivided in numerous zones for the totally different sort of quarantined merchandise (which have to be labelled accordingly)

Key Activity:

  • Preserve the adequacy of storage circumstances
  • Assist with bodily inventories
  • Assist in order preparations and sending to the totally different well being constructions (packing, transpor)
  • Report discrepancies
  • Monitor safety of IRC’s storage and provides
  • Handle and doc the receipt, dealing with, storage, launch and reporting of products by the IRC warehouse(s).
  • Advise supervisor of potential stock scarcity.
  • Handle informal laborers within the warehouse.
  • Guarantee the upkeep of warehouse constructing(s), fittings and tools.
  • Implement and guarantee clear security procedures.
  • Implement and guarantee clear loading / unloading procedures, appropriate stocking and turnover (FIFO) procedures.
  • Advise the Senior Pharma Supervisor/Logistics Supervisor/ Provide Chain Supervisor of warehouse-specific points or enhancements.
  • Preserve the Warehouse exercise e book recording all outgoing and incoming receipts and actions.

Receipt and Storage of Items:

  • Test the variety of packages in opposition to the cargo manifest, verify packaging and instances and inform the Senior Pharma supervisor/SCC of any issues (lacking or broken items, and so forth.).
  • After receipt, instantly replace the inventory playing cards, recording the reference variety of the receipt doc, Bin card and put the products in inventory.
  • Give the cargo manifest, packing listing / Waybill and certificates of the objects acquired to the Senior Pharma Supervisor, to centralize the submitting of those paperwork.
  • Replace the inventory document playing cards and Bin card repeatedly.
  • Be certain that all objects are nicely organized and accurately saved, nicely protected, absolutely recognized and simply accessible (cleanliness, safety, entry, and so forth.).

Stock administration & Preparation of outgoing objects:

  • Perform inventory rotation by FIFO /FEFO to make sure no product expires on the inventory or turns into out of date.
  • Obtain accomplished retailer’s launch kinds and put together the products for issuance. 
  • Guarantee items, tools are signed for acquired on the request type (workplace expendables) or waybill (all different objects). 
  • Be certain that the transport areas (by vacation spot) are clearly recognized; retailer items on cabinets or palettes (as crucial), in a clear, tidy and simply accessible method.
  • Pack (appropriately for the mode of transport chosen), weigh and label freight (vacation spot, variety of transport items, waybill quantity, weight and mode of transport) and assign a transport quantity to every package deal, in accordance with the directions of the Senior Pharma Supervisor/Logistics supervisor.
  • Put together the transport notice, in addition to a replica of the freight doc for worldwide shipments, full the supply notice and ship a replica to the workplace the identical day.
  • Replace the register inventory playing cards/ bid card instantly after the supply of products and document the reference variety of the supply doc or inventory request.

Inventory Administration and Administration:

  • Be certain that all crucial data is accurately and absolutely recorded on the inventory playing cards: IRC code, batch quantity, and expiry date, date of receipt or supply, inventory stability (incoming/outgoing), receipt and supply doc reference numbers.
  • Full all of the tables for monitoring inventory actions and consumption on the PIT
  • Prepares the month-to-month inventory report.
  • Along side the senior Pharma Supervisor/Log Supervisor, carry out bodily inventory counts in accordance with the frequency outlined within the SOP
  • Inform the Senior Pharma Supervisor when the inventory of products is nearing the minimal or most threshold, and repeatedly present the Senior Pharma Supervisor and Well being Coordinator with an inventory of the objects with expiry dates throughout the subsequent six months.
  • Monitor the temperature of the warehouse and make sure that merchandise requiring chilly chain (vaccines) are all the time saved at an acceptable temperature (between +2°C and +8°C) – manually document T twice each day – Studies any deviation, utilizing the chilly chain breech report.
  • Put together the chilly chain bins as per Chilly chain SOP
  • Guarantee the provision of sufficient icepacks, clear cold-chain containers for the actions.
  • Guarantee cleansing, defrosting and upkeep of fridges
  • Medical waste administration: Put together the listing of expired medication and objects and inform the Senior Pharma Supervisor/SCC and Well being Coordinator. Guarantee secure storage of expired medication/objects


  • Put together a weekly/month-to-month report of actions of products (incoming/outgoing) within the warehouse and submit report back to Senior Logistics Supervisor/ Logistics Supervisor
  • Instantly inform the Senior Pharma Supervisor of any issues arising in the middle of the work, significantly concerning harm, loss, tried break-ins or theft within the warehouse.
  • Conduct routine stock inspection and submit report back to the Senior Pharma Supervisor/Logistics supervisor in a well timed


  • Perform varied upkeep duties
  • Be certain that the warehouse is stored in good situation (cleansing).
  • To verify and management the pest infestation
  • Hold and file all WH paperwork (reception, dispatch, complaints kinds, upkeep actions and calibration of thermometers, WH register, cleansing information, and so forth.)

Key Working Relationships:

Place Studies to:

  • Pharmacy supervisor consortium

Place straight supervises:

  • Retailer keeper, informal labourers

Oblique Reporting:

Technical referent:



  • Excessive College qualification or equal in Logistics, Pharma warehousing, Enterprise Administration or associated area

Work Expertise:

  • 3-4 years of labor expertise in provide chain operations (Warehouse/Asset).
  • Prior expertise of working in Logistics, Stock or Warehouse Officer Place in a multi-cultural surroundings.

Working Atmosphere:  

  • The place will work within the Maiduguri Discipline Workplace with attainable journey and assist to base workplaces, the pharma stock officer will need to have excessive stage of flexibility and power to have the ability to work underneath strain and meets datelines with robust skill of multi-tasking, workforce spirit and problem-solving expertise.

Power / Abilities:

  • Capable of work in a high-pressure state of affairs, resolve issues and resolve conflicts.
  • Capable of independently arrange work, prioritize duties and handle time.
  • Robust interpersonal expertise, capable of coach and assist others, robust sense of private integrity.
  • Self-motivated, sincere, extremely accountable, and punctual.
  • Glorious verbal and written communication expertise, fluent in written and spoken English
  • Superior laptop expertise (MS phrase, excel, PowerPoint, and outlook). Competency in database and gps and asset

Software Closing Date

Not Specified.


and certified candidates ought to:
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Notice: The IRC and IRC staff should adhere to the values and ideas outlined in IRC Method – Requirements for Skilled Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces insurance policies on Beneficiary Safety from Exploitation and Abuse, Baby Safeguarding, Anti Office Harassment, Fiscal Integrity, and Anti-Retaliation.

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