Senior Admin and Finance Assistant at the International Organization for Migration (IOM)

The Worldwide Group for Migration (IOM) – Established in 1951, IOM is the main inter-governmental group within the subject of migration and works carefully with governmental, intergovernmental and non-governmental companions. IOM is devoted to selling humane and orderly migration for the advantage of all. It does so by offering providers and recommendation to governments and migrants.

We’re recruiting to fill the place beneath:

Job Title: Senior Admin and Finance Assistant

CFCV No.: SVN2020.066
Location: Maiduguri, Borno

IOM Classification: G6

Sort of Appointment: Particular Brief-Time period (SST) 6 months with risk of extension

Organizational Unit: Useful resource Administration

Estimated Begin Date: As quickly as doable

Context

  • Working beneath the general supervision of the Head of Sub Workplace, the general steering of the Senior Useful resource Administration Officer (SRMO) in Abuja and direct supervision of the Useful resource Administration Officer (RMO) in Maiduguri, the profitable candidate will carry out and coordinate preparation of Funds, Monetary reporting, compliance, Evaluation of economic doc, auditing for the IOM Programmes in Maiduguri, Nigeria. Particularly, s/he’ll:

Core Capabilities / Tasks

Funds, Venture Monitoring & Reporting:

  • Help in preparation of undertaking finances submission and revisions together with estimating the price of workers in addition to rental and utilities, workplace gear and provides, printing, and different contracts, providers or operating bills, to incorporate within the finances.
  • Analyse and report on expenditure and variations inside tasks. Convey to the eye of the supervisor any related monetary and budgetary points on an ongoing foundation and recommend corrective actions.
  • Take part within the preparation of recent budgets with regard to undertaking growth, administration and reporting to Venture Managers and the Chief of Mission.
  • Help in managing monetary sources by planning, guiding, monitoring and controlling of the sources in accordance with IOM guidelines and rules.

Monetary Reporting:

  • Coordinate the preparation of month-to-month, quarterly or annual monetary studies, together with monetary studies for the Mission and donors, adhering to established reporting deadlines set by undertaking agreements.
  • Talk with respective division with HQ stage for endorsing monetary studies.

Compliance:

  • Monitor and report holding of any unauthorized exercise.
  • Mitigate hole between coverage and actual time difficulty fixing course of.
  • Hold report and observe of all newer compliance associated e-mail, IN from ACO, HQ and associated dept.
  • Guarantee all advanced points are handled present compliance.

Evaluation of Doc:

  • Evaluation all monetary associated doc processed by Finance.
  • Guarantee correct doc monitoring system takes place in coordination with different departments.

Grant Administration:

  • Take part within the pre-grant monetary assessments of potential companions by reviewing associate monetary data for any indications of poor monetary administration.
  • Help in reviewing proposals from potential companions, making suggestions on:
    • Reasonableness of the proposed finances
    • Actions that should be undertaken earlier than coming into right into a grant settlement
    • Necessities that ought to be included into companions’ grant settlement to handle particular dangers.
  • Monitor the monetary side of the profitable implementation of grants beneath this system all through the lifecycle of every grant – from award to shut out
  • Confirm and facilitate administrative and monetary compliance of all grants. Practice the admin and finance workers of companions as applicable.
  • Be certain that the system for monitoring grants and implementation progress is in place.
  • Evaluation disbursement requests to make sure that all reporting and compliance necessities and/or pending queries have been glad earlier than funds are disbursed
  • Confirm that each one monetary studies submitted by companions are in compliance with the necessities as per grants settlement
  • Talk about with companions any monetary administration weaknesses and, the place applicable, put together motion plans to mitigate them.
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Normal Auditing:

  • Monitor all finance actions to confirm they’re carried out in accordance with the IOM Monetary, Procurement and Accounting Laws.
  • Put together month-to-month accounting returns bundle to be despatched to HQ & regional workplaces
  • Recommend enhancements to inner controls to enhance operational efficiencies.
  • Maintains applicable monetary submitting system.
  • Preserve recordsdata of all monetary directions/pointers issued as reference for completion of labor assignments.
  • Present steering and coaching and coordinate and monitor work of different workers within the Unit.
  • Some other duties assigned by RMO.

Required {Qualifications}

  • Diploma / Certificates from an accredited tutorial establishment in Accounting, Finance or Enterprise Administration ideally with skilled certification as a chartered accountant or licensed public accountant; in associated subject; or an equal mixture of training, coaching & expertise;

Expertise:

  • Minimal Six Years (4 Years for Diploma Holders) in associated subject; ideally inside the United Nations and the Worldwide Humanitarian Area
  • Proactive; Unbiased Employee; An incredible crew participant;
  • data of IPSAS and SAP extremely fascinating;
  • data of IOM accounting system, software program and process a definite benefit.

Ability:

  • Quick Learner; IT Literate; Interpersonal Expertise; Administrative & Time Administration Expertise.

Languages:

  • Fluency in English is required. Working data of native language a bonus.

Required Competencies

  • The incumbent is anticipated to display the next values and competencies:

Values

All IOM workers members should abide by and display these three values:

  • Inclusion and respect for variety: respects and promotes particular person and cultural variations; encourages variety and inclusion wherever doable.
  • Integrity and transparency: preserve excessive moral requirements and acts in a way per organizational ideas/guidelines and requirements of conduct.
  • Professionalism: demonstrates skill to work in a composed, competent and dedicated method and workout routines cautious judgment in assembly day-to-day challenges.

Core Competencies – behavioural indicators stage 3:

  • Teamwork: develops and promotes efficient collaboration inside and throughout items to attain shared objectives and optimize outcomes.
  • Delivering outcomes: produces and delivers high quality leads to a service-oriented and well timed method; is action-oriented and dedicated to reaching agreed outcomes.
  • Managing and sharing data: constantly seeks to be taught, share data and innovate.
  • Accountability: takes possession for reaching the Group’s priorities and assumes accountability for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains advanced issues in an informative, inspiring and motivational manner.

Managerial Competencies – behavioural indicators stage 3:

  • Management: gives a transparent sense of route, leads by instance, and demonstrates the flexibility to hold out the group’s imaginative and prescient; assists others to appreciate and develop their potential.
  • Empowering others & constructing belief creates an environment of belief and an enabling setting the place workers can contribute their finest and develop their potential.
  • Strategic pondering and imaginative and prescient: work strategically to appreciate the Group’s objectives and communicates a transparent strategic route.

Different:

  • Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.
  • Solely candidates residing within the nation of the obligation station and inside commuting distance of the obligation station will likely be thought-about.
  • Appointment will likely be topic to certification that the candidate is medically match for appointment, accreditation, any residency or visa necessities, and safety clearances.
  • Feminine candidates with the above {qualifications} are inspired to use.

Software Closing Date

twenty second October, 2020.

Find out how to Apply

and certified candidates are invited to submit their Functions through e-mail to: [email protected] indicating place quantity on topic line

Click on right here for extra data (PDF)

Notice

  • To ensure that the functions to be thought-about legitimate, IOM solely accepts functions with a canopy letter not a couple of web page specifying the motivation for utility, addressed to Human Sources, Worldwide Group for Migration (IOM) and with a topic line SVN2020.066 Maiduguri. Senior Admin and Finance Assistant, G6.
  • All functions ought to embody a purposeful e-mail tackle, cellular numbers and detailed curriculum vitae (CV). Please be aware that this place is open solely to Nigerian Nationwide candidates and solely shortlisted candidates will likely be contacted.

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